Property Management, Automated with AI
Process hundreds of emails daily, auto-classify invoices, and respond to owners in their language — all without lifting a finger.
Invoice #2847 — Electrical maintenance
Please find attached the invoice for December maintenance work on buildings...
2Heating not working — Apt 4B
Hello, I would like to report that the heating in my apartment has not been...
Monthly cleaning contract renewal
Dear property manager, we are writing regarding the renewal of our monthly...
1Price offer — roof waterproofing
As requested, please find our price offer for the roof waterproofing project...
3Parking spot assignment question
Good morning, I wanted to ask about the availability of parking spots in...
Works with your favorite AI providers and tools
Everything You Need to Run Properties Smarter
From AI email processing to semantic search — Proflow automates the work that slows your team down.
AI Email Processing
Automatically classify, analyze, and respond to hundreds of property management emails daily — in the original language.
Smart Ticket System
Auto-create and manage maintenance tickets from emails, with priorities, assignments, and full tracking.
Learn moreProperty & Owner Management
Manage buildings, apartments, garages, and parking lots with owner records in one place.
Learn moreAI Assistant
Conversational AI chat that searches, creates tickets, and answers questions about your properties.
Learn moreSemantic Search
Vector-powered search across all historical emails, attachments, and documents — find what matters instantly.
Learn moreSecurity & Admin
Enterprise-grade RBAC, two-factor authentication, audit logging, and AI safety controls.
Reduction in email processing time
Emails processed daily per team
Average response time to owners
Languages auto-detected
How Proflow Works
From email to action in four simple steps. No complex setup required.
Connect Your Email
Link your IMAP mail accounts. Proflow starts monitoring incoming emails immediately.
AI Processes Everything
Each email is classified, analyzed, and matched to properties. Attachments are parsed and indexed.
Actions Are Automated
Tickets are created, replies are drafted, invoices are classified — all without manual effort.
Your Team Reviews & Approves
Review AI-generated actions, approve replies, and focus on the work that matters most.
Trusted by Property Managers
See what property management teams say about working with Proflow.
“We used to spend every morning sorting through hundreds of emails. Now I come in and everything is already organized — replies drafted, invoices pulled out, even in German and Slovak. I just check and send.”
“Managing 200+ buildings means a lot of email. Before Proflow, things slipped through the cracks constantly. Now nothing gets lost — every email gets handled, and I actually leave work on time.”
“Last week a building owner asked about a roof repair from two years ago. I typed a few words and found the entire email thread, the invoice, everything. That used to take me half a day of digging.”
“We were up and running in a week. No servers to set up, no complicated installation — everything is in the cloud and the AI providers all have GDPR agreements in place. Our board was happy from day one.”
Your Data, Fully Protected
Every deployment of Proflow is covered by Data Processing Agreements at every level — from your company to our infrastructure and AI providers.
Data Processing Agreements
Signed DPAs with every customer, cloud provider, and AI sub-processor. No gaps in the data protection chain.
On-Premise or Cloud
Deploy on your own servers for full control, or use our EU-hosted cloud (Hetzner, Germany). Both fully GDPR compliant.
AI Without Data Leaks
AI providers operate under strict DPAs. Your data is never used for model training. Switch providers or use local models anytime.
Ready to Automate Your Property Management?
See how Proflow can save your team hours every day with AI-powered email processing, smart tickets, and semantic search.